Why Multifunction Printers Are An Important Part of Your Security Strategy


Wednesday March 28, 2018

There was a time when cyber-theft was mainly limited to large scale corporations, major retailers, or government agencies, but as technology continues to advance businesses of all shapes and sizes are at risk of a breach in security. In an effort to reduce or eliminate the threat of an attack, business owners, managers, and IT personnel have begun to take a more serious approach to security—but with the speed at which the digital world evolves it can be hard to keep up.

The same technologies which help businesses grow and thrive can also be used against them, as hackers leverage the vulnerabilities in hardware and software to their advantage to steal or encrypt data. There are many defenses used in offices around the country to help thwart the attempts of hackers and would-be thieves including:

  • Antivirus Software – If kept up to date a reputable antivirus program can help prevent most adware, spyware, worms, Trojan viruses, ransomware and more.
  • Firewalls – Unauthorized access to the system network is prevented, while allowing users to send outgoing communications.
  • Software Updates – It’s imperative that regular updates are installed as soon as they are issued, to help defend against the latest viruses and malware.
  • Back-ups – In the event of an attack or disaster, having an effective data backup and recovery system is invaluable.

Even with every preventive measure in place there is one variable that is impossible to control: employee error. With the move towards bringing your own device (BYOD) where employees are using their own smartphones, tablets, and laptops to conduct business in or outside of the workplace, combined with an increased usage of electronic devices, users may inadvertently download or introduce malware into the system network. The best defense against this type of cyberthreat is to educate employees on how to recognize phishing emails and disreputable links and websites, and the steps to take to eliminate any risk.

Another area of vulnerability is the office multifunction printer (MFP), a device which is connected to the office network.  Because they contain an internal hard drive, an MFP stores data as documents are printed, copied, scanned, or faxed. In the event of a security breach confidential data may be accessed, putting the business and its customers at risk.